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Procurement Overview


Programme Capacity Assessment

Document Properties

| Relevant Policies | Roles and Responsibilities
| Flowchart | Templates and Forms
| Procedures | Additional Info. & Tools
| Inputs | Lessons
| Deliverables | On the Drawing Board


1.0 Description


The administration and implementation of UNDP-supported programmes and projects are referred to as management arrangements. Designed to ensure that the expected results are achieved through the effective and efficient use of UNDP resources, management arrangements designate the policies and procedures to be followed. Under the applicable arrangement, the implementing partner (or institutions) managing the programme or project establishes mechanisms to track progress towards results and associated budget. UNDP arranges for its support to programmes and projects in one of the following four implementing partners:

  • Government or National entities;
  • Non-governmental organizations (NGO);
  • UN Agencies; or
  • UNDP itself.

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2.0 Relevant Policies


  • UNDP Fin. Reg. 16.04(a) (May 2005).
  • UNDP Fin. Reg. 16.05 (May 2005).
  • UNDP Fin. Reg. 17.01(May 2005).
  • UNDP Fin. Reg. 17.02 (May 2005).
  • UNDP Fin. Reg. 17.03(b) (May 2005).
  • UNDP Fin. Reg. 17.04 (May 2005).
  • UNDP Fin. Reg. 17.05 (May 2005).
  • UNDP Fin. Rule 117.02(b) (May 2005).
  • UNDP Fin. Rule 117.03 (May 2005).
  • UNDP Fin. Rule 121.02 (May 2005).

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3.0 Flow Chart



There is no flowchart for this sub-process

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4.0 Procedures


Upon the designation of which management agreement to employ, the implementing partner undertaking the programme or project arranges for the procurement of inputs and further implementation. The entity responsible for UNDP-funded inputs is therefore accountable for their quality, timeliness, effectiveness and efficient fund utilization.

National execution (NEX), which refers to management by a governmental entity, is employed where adequate capacity exists in the Government to undertake the functions and activities of the programme or project. Under NEX, the implementing partner may follow its own procurement procedures provided they conform to international standards consistent with these Guidelines. If however, UNDP is signatory to contracts with Contractors at the request of the Government, UNDP policies and procedures, as set forth in these Guidelines, prevail and must be executed in full compliance.

NGO execution, on the other hand seeks to collaborate with national and international NGOs retaining adequate personnel, financial status, experience, capacity and expertise to carry out activities and achieve results on behalf of UNDP. Where it is decided that the implementation of activities will be carried out by a NGO, actions are limited to the provision of grassroots services. However, if the NGO retains satisfactory procurement capacity in compliance with international standards, the NGO may apply its own procurement procedures, otherwise, these Guidelines prevail.

Agency execution entails management by UN Agencies where activities require technical sector expertise or specific management capacity and access to international networks; the government lacks the required management or substantive capacity; or the parties prefer agency execution for other reasons. Under agency execution, the UN Agency may plan and carry out the programme or project activities applying its own procurement procedures.

Lastly, direct execution (DEX), which refers to management solely by UNDP in special development situations, is limited to programmes and projects where it has been demonstrated essential to safeguard full responsibility and accountability of UNDP programme activities. For all DEX projects, these Guidelines shall apply to all procurement activities.

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5.0 Inputs


N/A

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6.0 Deliverables


N/A

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7.0 Roles and Responsibilities


N/A

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8.0 Templates and Forms


N/A

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9.0 Additional Information


  • Results Management Policies and Procedures.
  • UNCITRAL Public Procurement Principles.
  • WTO Public Procurement Principles.

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    10.0 Lessons


    • The term “execution” refers to the overall ownership and responsibility of programme activities and accountability for results.
    • The term “implementation” refers to the management and delivery of activities to achieve specific results.

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    11.0 On The Drawing Board


    N/A

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